Commonly Used Account Numbers

These account numbers are used by most departments. There are other accounts, used by only one or two departments, which are omitted here for brevity. Any account listed on your monthly departmental budget report may be used.

When submitting an invoice for payment, write the department number and account number, separated by a hyphen, e.g., 101-6601 would be travel in the Biology Department. You should also write a brief (20-30 character) description of the purchase below the account. Your description will be entered in the computer and will make your reports more meaningful.

Revenue (Income) Accounts

4381 Ads
4399 Other Revenue
4340 Sales – Other
4240 Special Program Fees

Expense (Expenditure) Accounts

7870 Advertising
6650 Athletic Team Travel
6651 Auto Lease
6610 Conference Registration Fees
7820 Contract Services
6740 Equipment Lease and Rental
6720 Equipment Repairs & Maintenance Contracts
8911 Equipment Purchase
8100 Food
8401 Instructional Supplies
8930 Library Materials
6500 Memberships, Dues & Subscription
6730 Motor Vehicle Repairs
8760 Office Supplies
8899 Other Goods
7999 Other Services
8799 Other Supplies
6810 Photocopying
6820 Postage & Shipping
6910 Printing
7710 Rent
8920 Software
7720 Taxes and Licenses
6202 Telephone – Local
6201 Telephone – Long Distance
6601 Travel