James H. Thomason Library

Thomason Library Exhibit Policy

The Thomason Library exhibit case at the main entrance to the building is available for display of exhibits by and for the college community. Of particular interest are exhibits that promote the library's collections and services or those which relate to the programs or collections of the college community.

Exhibits should:

  • Provide a wide range of culturally significant materials within and beyond the requirements of the instructional program.
  • Contribute positively to the library's environment, enriching the life of the college community.
  • Publicize the resources and services of the library, highlighting collection strengths.
  • Strengthen partnerships between the library and its community.

Criteria for Exhibits

Exhibits accepted for display should satisfy most of the following criteria:

  • Relate to the Library goal of providing culturally significant materials within and beyond the requirements of the instructional program.
  • Be sponsored by the library or an approved individual, department, or organization within the campus community.
  • Be fair and equitable concerning issues of potential controversy.
  • Provide visual impact that is aesthetically pleasing.
  • Display several library items relevant to the theme of the exhibit.
  • Facilitate cooperation between the library and the college community.
  • Exhibits will be mounted for a period of 3-6 weeks during the academic year, depending on the schedule and the discretion of the Coordinators.

Procedure

  • Contact Sara Rowe or Dan Lee, the Exhibit Coordinators, if interested. The procedures below may not be necessary [i.e. form, etc.]
  • An application form should be obtained from the Exhibit Coordinators, the Circulation Desk, Reference Desk, or the Library web page.
  • The form should be submitted at least two to three months in advance of the proposed date of the requested exhibit, ideally by September and/or January so that a schedule for each semester can be set up.
  • The application form should be returned to the Coordinators who will respond regarding the receipt of the form.
  • The Coordinators will assess all applications on the basis of the criteria listed above. Applicants will be informed of the status (approval or rejection) of their applications and successful applicants will be provided with a confirmed date for the proposed exhibit.
  • Exhibits must be ready for installation and must include all necessary identifying labels. Unless otherwise indicated, it is the responsibility of the exhibitor to dismantle the exhibit after the display period is completed. If the exhibitor(s) do not dismantle the exhibit at the prescribed time, the coordinators will dismantle and notify the exhibitors.
  • Insurance for items of value used in exhibits and not owned by the library is the responsibility of the exhibitor. Security cameras are located at building entrances/exits.
  • Items from library collections on display in the exhibit case should be checked out to "Display" if a facsimile is not used instead.

Exhibit Coordinators

The Coordinators are responsible for exhibits mounted in the library.The responsibilities are:

  • To publicize each May-August the purpose and availability of the exhibit case to faculty, academic departments, and campus organizations in the college community.
  • To develop and execute a schedule of exhibits through an application process.
  • To review incoming applications for mounting an exhibit.
  • To mount exhibits or to assist exhibitors who wish to mount exhibits.
  • The Coordinators reserve the right to recruit exhibitors and collections in the event that there are openings in the schedule. Coordinators may also plan or seek exhibits (eg. Election, Women's History Month) that deal with a particular calendar event.

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