James H. Thomason Library

Circulation Policy

Eligible Patrons

The Presbyterian College Library serves principally the current students, faculty, and staff of the college, who may check out any circulating library materials. The library also serves dependents of current college employees as well as retired college employees. Finally, the library serves other patrons, including community borrowers and students and faculty of educational institutions (South Carolina Independent Colleges & Universities) with which the PC Library has a cooperative agreement.

Visiting Students and Faculty

Students and faculty at other institutions should check with their campus libraries, before coming to Presbyterian College, to determine the terms of any relevant inter-institutional agreements. Most of these agreements require that the visiting patron bring an authorization card and their institutional ID with them. Loans are limited to a maximum of 3 items.

Community Borrowers

Members of the local community 17 years of age and older may register for borrowing privileges upon payment of a $10.00 annual fee. Loans are limited to a maximum of 4 items. (Community borrowing policies and services are outlined here.)


All other groups, such as high school classes and camps, must arrange in advance for use of the library, subject to the approval of the library director.

Checking Out Materials

All patrons must present an ID card to check out materials. Current students, faculty, staff, and dependents must arrange through the Campus Police office to obtain an ID card. Community borrowers will not be issued a card at the library circulation desk upon registration, but will provide their name and identification to the attendant when checking out materials.

Library patrons may check out materials only on their own ID and may not charge out materials to someone else. Faculty and staff dependents who are minors may check out materials on their parent's ID.

Loan Periods and Renewals

Different loan periods are established according to the type of patron and the type of material being circulated.

Patron Type Loan Period
  Books Leisure Books Media
Student 3 weeks 3 weeks 5 days
Faculty 3 months 3 weeks 5 days
Staff 3 weeks 3 weeks 5 days
College-Related 3 weeks 3 weeks 5 days
Community 3 weeks non-circulating 5 days

Item loans can be renewed with a call, visit, or e-mail to the library's circulation department.  PC students, faculty, and staff can renew items by logging into their library account at "My Library Record" from the main page of the Library catalog(ThomCat). The login consists of name and barcode number (this number is located on the back of your PC ID card).

Most books and media may be renewed up to three times. Leisure reading books and reserve items may be renewed only a single time. Community borrowers may renew items only once. Items that have been requested by another patron (hold placed on item) cannot be renewed.

Most items with an initial loan period of 21 days or more are subject to recall after 14 days. Such items for which there is a waiting list will be checked out initially with a non-renewable loan of 14 days. Materials requested by the faculty for reserve use are subject to immediate recall.

Some categories of materials are non-circulating. These include reference books, periodicals, and special collections materials.

Course reserve materials are checked out for various loan periods as specified by the professor of the course. Hourly reserve loan periods range from 1 hour to 24 hours; daily reserve loan periods range from 2 days to 7 days.

Library borrowers are responsible for knowing when the materials charged to them should be returned. Normally the library's circulation staff will stamp or write the date due on the item and/or inform the borrower of the due date. The date and time due can also be found by checking the item's record in THOMCAT,viewing checked-out items and due dates in MY LIBRARY RECORD or by calling the circulation department at (864) 833-8299.

Materials should be returned to the library's circulation desk by the item's due date. Non-reserve materials may be returned through the book depository at the end of the library's front porch when the building is closed. Materials returned through the depository may not be checked in until the following day.

Leisure Reading Materials

Books in the Leisure Reading Collection are intended to provide some popular reading options for the campus community only. These materials are not available for circulation to community borrowers. They have a loan period of 21 days for all types of patrons and may be renewed only once if they are not being held for another patron. The fines for overdue leisure materials are applicable to all college patron types.

Fines and Lost Book Charges

Fines for overdue materials are $0.15 per day for non-reserve books and media materials with a maximum fine of $9.00 per item. Fines for recalled items that are not returned by the recall date are increased to $1.00 per day and can accumulate to a maximum of $20.00. Fines for overdue reserve materials are $0.25 per hour for hourly reserves and $1.00 per day for daily reserves with a maximum of $20.00 per item. The total fines for an overdue item are not to exceed the total cost of the item.

Items that are neither returned nor renewed after several overdue notices will be assumed to be lost and the borrower will be billed for their replacement. For lost materials borrowers are charged for the replacement cost of the item ($35.00 per item, on average) plus a processing fee ($10.00) and a billing fee ($5.00). The bill for a lost item may be adjusted if the actual cost of replacement can be determined. Borrowers who return billed items must pay the greater amount of the accrued fine or the billing fee.

The library sends notices for overdue materials as a courtesy to borrowers. Notices for students are sent to the e-mail or postal mail address as recorded in the college's Banner database system as of the beginning of the current term. Notices for other borrowers are sent to the e-mail or postal mail address provided by the patron to the library's circulation department. It is the borrower's responsibility to report any address changes to the circulation department. Non-receipt of a recall or an overdue notice does not absolve the borrower of any fines or other charges which may be incurred.


Borrowing privileges may be suspended for patrons with obligations for materials charged to their account. Students may not check out additional materials if they owe more than $20.00 in fines or lost book charges. Community borrowers may not check out additional materials if they owe any amount in fines or lost book charges.

In the case of a student owing more than $25.00 in fines or lost book charges, a hold will be placed on the transcript through the Registrar's office.

The library reserves the right to pursue other avenues for collection of non-returned items or fines in excess of $25.00, including the use of collection agencies or local legal authorities. Please refer to the Library Responsibility Act (South Carolina Code 16-13-340).

Mutilation, theft, or other deliberate abuse of library materials or facilities is prohibited and will result in disciplinary action or cancellation of borrowing privileges.


Access to Materials

The Presbyterian College Library's principal function is to serve the students, faculty, and staff of the college, a community of responsible adults. Parents of minors should be aware that the library contains materials that may not be suitable for younger ages and should take responsibility for the library use of their children. The library is unable to assume the role of a parent with regard to monitoring the materials used by its patrons.


Borrowing items from other libraries

Presbyterian College Library users can also make use of materials from other libraries by means of PASCAL Delivers (books only) and Interlibrary Loan. Interlibrary Loan requests for books or articles are submitted to the PC Library Circulation Department via a web-based request form. It is not necessary to determine in advance which libraries may own the requested material. There are likely to be costs for obtaining some materials through ILL. For further information, inquire at the circulation desk.



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