Administrative Assistant

PA Program – Presbyterian College

Location: Clinton, South Carolina

Job Description Summary:

Under the supervision of the Program Director, the Program Assistant will function as an administrative assistant within the program and is responsible for the following activities.

Essential Functions:

  • Performs a variety of administrative or executive support tasks that are confidential and sensitive.
  • Coordinates office management activities for the program director and other faculty of the PA program.
  • Researches, compiles, assimilates, and prepares various documents to support all phases of the PA Program, ARC-PA, and other accreditation bodies.
  • Reads and screens incoming correspondence and reports as appropriate; makes a preliminary assessment of the importance of materials and organizes documents; handles matters personally and forwards appropriate materials to faculty and staff.
  • Receives and screens incoming calls and visitors as appropriate, determines which are priority matters, and alerts the faculty accordingly. Makes referrals to appropriate staff or provides requested information.
  • Composes letters and memoranda
  • Produces a variety of documents, charts, and graphs in final form.
  • Prepares agenda and collects materials for meetings, speeches, and conferences; takes minutes and keeps records of proceedings.
  • Plans and coordinates arrangements for various meetings and conferences.
  • Reviews, proofreads, and edits documents
  • Coordinates and facilitates the faculty and student calendars to arrange various appointments, meetings, and conferences.
  • Recommends actions to be taken on office expenditures such as equipment and supply needs.
  • Assists with preparation of the departmental budget.
  • Assists with the establishments, revisions and maintenance of program procedures and policies.
  • Responsible for compiling, maintaining and keeping secure confidential college,
    faculty, and student documents related to the PA program.
  • Makes travel arrangements; prepares itineraries; prepares, compiles and maintains travel vouchers and records.
  • Operates standard office equipment.
  • Performs related work as assigned.

The Essential functions are intended to be examples of duties and are not intended to be all-inclusive. There may be other duties as assigned.

Other Functions:

  • Administration – Administration of clerical activities such as T&E and expense reports
  • Administrative Assistant – As outlined above
  • Clinical Site Monitoring – Working with the Clinical Director as outlined above
  • Mission Statement Review – As part of the Faculty Retreat to review the mission
  • Secretarial – As outlined above
  • Student Recruitment – Administrative support for recruitment and CASPA

Requirements:

  • Bachelors Degree required
  • Excellent interpersonal and team skills
  • Strong critical thinking, organization, and problem solving skills
  • Proficient written and verbal language skills
  • Excellent skills in working with MS Office Suite (Excel, Word, and PowerPoint)
  • Strong quantitative skills with preference given to candidate with excellent skills using Microsoft Word, PowerPoint, and Excel) and in survey preparation and analysis

To Apply:
Send a cover letter, résumé and list of three references including contact information to Presbyterian College Office of Human Resources, 503 S. Broad St., Clinton, SC 29325 or email materials to  hr@presby.edu

Presbyterian College is an Equal Opportunity Employer. The College seeks to hire the most qualified candidate and does not discriminate against any legally protected class, any person or group on the basis of age, color, disability, gender, pregnancy, national origin, race, religion, sexual orientation, veteran status or genetic information. PC is building a culturally diverse faculty and staff committed to working in a multicultural environment and encourages applications from minorities and women.