Faculty Administrative Assistant, HP & Neville

Presbyterian College

Location: Clinton, South Carolina

Job Description Summary:

Under the supervision of the Senior Administrative Assistant in the Office of the Provost, this individual will function as an administrative assistant within Harrington Peachtree & Neville to ensure a smooth workflow for the faculty within the buildings and will also assist the Sr. Administrative Assistant with various projects as requested.

Essential Functions:

  • Maintain departmental class schedules and work with Registrar’s office on course offerings.
  • Maintain building calendars. The calendars ensure that there are no multiple classes or events scheduled for rooms.
  • Reserve rooms in buildings for the campus community: This involves checking the reservation books and also checking the class schedule to make sure there are no conflicts. Also, they must communicate with Campus police if rooms are being used outside of normal work hours.
  • Assist faculty with various business office forms (T&E, Out of Pocket, etc.).
  • Assist faculty when scheduling travel, events, etc., for students and faculty; review and prepare reimbursement forms at the end of trip/event.
  • Usher during various college events (Opening Convocation, Honors Day, and Commencement)
  • Responsible for ordering general supplies as needed for each department; this includes office supplies along with Bluebooks and Scantrons.
  • Maintaining budgets on Banner Web for each Department
  • Prepare and follow-up maintenance “School dude” Work Orders for each Dept.
  • Assist faculty with clerical duties such as: extensive photocopying, filing, and scoring test with Scantrons are used. Assistant may also be asked to distribute take home tests to students if they miss class. In this situation the assistant must verify student identity.
  • Assists with faculty searches; receive and log information from candidates and distribute to the search committee members. Also arrange for candidates lodging and other requests made by search committee.
  • Maintain Lost and Found for– communicate with campus police, the communications office, etc. as needed.
  • .Arrange for repair of office equipment in building(s) – copiers, fax, Scantron machine, and individual printers
  • Send confirmation via email to both individuals requesting and to campus police once a week if event is after hours.
  • Places work orders for room arrangements.
  • Work with Doug Wallace if someone asks to have room setup with more hi-tech equipment. If someone should have issues with the equipment, he would be the one to contact.
  • Other duties as assigned.

Required Education or Other Requirements:

  • High School Diploma or GED
  • Organizational Skills
  • Good Communication Skills
  • Ability to multi-task

To Apply:

Send a cover letter, résumé, and list of three references, including contact information, to Presbyterian College Office of Human Resources, 503 S. Broad St., Clinton, SC 29325 or email materials to hr@presby.edu

Presbyterian College is an EEO employer and does not discriminate against any person or group on the basis of age, color, disability, gender, pregnancy, national origin, race, religion, sexual orientation, veteran status or genetic information. PC is building a culturally diverse faculty and staff committed to working in a multicultural environment and encourages applications from minorities and women.