Senior Administrative Assistant

Office of the Provost – Presbyterian College

Location: Clinton, South Carolina

Job Description Summary:

Reports directly to the Provost

Administrative Support to the Office of the Provost

  • Academic Affairs Budget: Manage & monitors the academic budget for the Provost and
    organizations under the Academic Affairs umbrella, including approval of faculty and staff expenses.
  • Provost’s Calendar: maintain the Provost’s calendar of appointments and assist in preparation for
    meetings, conferences, etc.
  • Academic Affairs Files: Maintain confidential and historical files and records in the academic
    affairs office
  • Supplies: Order and maintain office supplies
    Clerical Support: Collect and distribute all mail and interoffice correspondence; prepare Provost’s
    correspondence as requested
  • Dean’s and President’s Lists: prepare and send card for selected students at the end of each fall and
    spring semester; distribute list to college relations office for dissemination to local newspaper
  • Travel: Coordinate travel plans for the Provost or others in Academic Affairs as needed
  • Academic Affairs Council: Prepare agenda & meeting notifications.
  • Academic Affairs Office Website: Monitor website areas that pertain to academics; update as
    needed.
  • Academic Calendar: Coordinate the completion of the academic calendar on an annual basis.
  • Supervise 4 Faculty Secretaries & 1 Administrative Assistant: Assist when needed; Delegate
    assignments and duties; Conduct meetings on a regular basis; Complete annual and bi-annual
    evaluations.

Faculty-Related Administrative Duties

  • Faculty: Supports 80 faculty members and an average of 25 adjuncts;
  • Faculty Contracts: Prepare and track annual contracts for new and existing fulltime faculty;
  • New Faculty Support: Provide support services for new faculty to include reimbursement of
    expenses.
  • Faculty Files: Maintain SACS-approved files for faculty.
  • Faculty Overloads: Calculate and submit paperwork for faculty overloads each semester.
  • Business Office Assistance: Assist faculty with business office procedures (i.e., advances,
    reimbursements, signatures, budget, coding, etc.
  • Faculty Orientation: Prepare orientation schedules; coordinate meetings and events during the first
    week of school.
  • Faculty Handbook: Incorporate revisions and coordinate updates to handbook.
  • Faculty Committees: Provide support to the Committee on Assignments, Senior Faculty Council,
    and general faculty to ensure committee membership complies with Faculty handbook requirements.
  • Faculty Development Committees: Provide administrative support to this committee.
  • Faculty Meetings: Coordinate the agenda with the President, Senior Faculty Council, and staff
    officers.

Other Duties

  • Special Events: Assist Director of Academic Budgets and Special Events as needed in the
    preparation of the following events: faculty and student orientation, Opening Convocation, Honors
    Day, graduation events, etc.
  • Student Worker: supervise student workers in the Office of the Provost

Other Responsibilities:

  • Coordinate with other officer-level offices as needed
  • Coordinate with other offices in the Academic Affairs network (Library, Media Services, Writing Center, International Programs & Registrar)
  • Provide clerical support for Provost and Associate Dean of Academic Programs
  • Other duties as needed

Required Education / Other Requirements:

  • High School Diploma or GED
  • Organizational Skills
  • Good Communication Skills
  • Ability to multi-task

To Apply:
Send a cover letter, résumé and list of three references including contact information to Presbyterian College Office of Human Resources, 503 S. Broad St., Clinton, SC 29325 or email materials to  hr@presby.edu

Presbyterian College is an Equal Opportunity Employer. The College seeks to hire the most qualified candidate and does not discriminate against any legally protected class, any person or group on the basis of age, color, disability, gender, pregnancy, national origin, race, religion, sexual orientation, veteran status or genetic information. PC is building a culturally diverse faculty and staff committed to working in a multicultural environment and encourages applications from minorities and women.