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Social Events Risk Management Plan Form

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Social Event Risk Management Plan

This form must be submitted AT LEAST forty-eight (48) hours before the start of approved event. Please make sure that you have gone through the proper process of having your event approved before submitting this form. If you have any questions, please contact Lisa McCoy at lymccoy@presby.edu.

Step 1 of 4

25%

Contact Information
Name of person requesting event*
First Last
Cell phone number*
Student email address*
Is the requester the main contact for the event?*
- Yes
- No
Main Contact name for day of event*
First Last
Main Contact cell phone number*
Main Contact student email address*

Event Information
Host Organization(s)*
Please coordinate with any co-sponsors to ensure that only 1 Social Event Risk Management Plan is submitted per event.
Name of Event(s)*
separate the name of events with a comma.
Example: "Friday, Saturday"
Location of Event(s)*
separate the location of events with a comma.
Example: "House, House"
When is the organization hosting the event(s)?*
- Friday
- Saturday
Check all that apply.
Friday
Date of Event*
Event start time*
: HH
MM
Event end time*
: HH
MM
Saturday
Date of Event*
Event start time*
: HH
MM
Event end time*
: HH
MM

Risk Management
What days will alcohol be present? (Check all that apply.)*
- Friday
- Saturday
Risk Management for Friday
How will alcohol be provided at the event?
- BYOB (All attendees will bring their own alcohol, including members, guests, alumni, etc.)
- Organizations may request to have PC Dining as the third party vendor that serves alcohol. PC Dining is licensed to serve or sell beers and wine at four (4) locations on campus have liquor licenses: Belk, Bailey Stadium, Harper, MSY. For PC Dining to serve or sell alcohol in any other campus location a temporary license must be purchased by PC Dining. The cost of securing the temporary license must be paid by the requesting organization. A copy of PC Dining’s certificate of insurance with one million dollars ($1,000,000) of general liability insurance is on file.
Note: No alcoholic beverages may be purchased through organization funds nor may the purchase of alcoholic beverages for members or guests be undertaken or coordinated by any member in the name of or on behalf of the organization. No organization may co-sponsor, co-finance or attend or participate in a function at which alcohol is purchased by any of the host organizations.
Please explain your Risk Management Plan.*
For example, how will you monitor that members and guests are only drinking the alcohol they brought to the event? How will you regulate the consumption of alcohol by those under the age of 21? How will you ensure the safety of your members and guests?
Please explain your Risk Management Plan.*
For example, will you be providing transportation to the venue? How will you "card" the members and guests present at the event? How will you regulate the consumption of alcohol by those under the age of 21? How will you ensure the safety of your members and guests?
Please upload copies of any contracts for this event.
Drop files here or
Accepted file types: pdf, csv, xls, doc, docx.
Note: No organization or individual may sign a contract on behalf of Presbyterian College.
Please upload a copy of the third party vendor’s liquor license and (if necessary) a temporary license to sell on the premises where the function is to be held.
Drop files here or
Accepted file types: pdf, csv, xls, doc, docx.
Please upload a copy of the third party vendor’s certificate of insurance.
Accepted file types: pdf, csv, xls, doc, docx.
Note: Any third party vendor must have a minimum of one million dollars ($1,000,000) of general liability insurance. The certificate of insurance should name as additional insured and certificate holder (at a minimum) the organization and the College.
Number of Expected Guests*
It is recommended that each member be allowed three (3) guests for an event. However, occupancy at any event shall not exceed fire code.
Please upload your Guest List.*
Accepted file types: pdf, csv, xls, doc, docx.
If the file is too large to upload, please convert to a PDF and try reloading before contacting Lisa McCoy (lymccoy@presby.edu) for more assistance.
How many Risk Reduction Managers will be present?*
Please enter a value between 3 and 10.
The recommended ratio for monitors to guests is one (1) monitor per fifteen (15) guests.
Risk Reduction Manager Expectations
Risk Reduction Managers must not consume alcoholic beverages six (6) hours prior to the event, during the event, and for one (1) hour after the conclusion of the event to ensure that policies are being enforced and situations or incidents addressed responsibly. All Risk Reduction Managers should be members of the host organization. If an event is co-sponsored between two (2) organizations, both organizations should have Risk Reduction Managers present to ensure the safety of all guests present. Risk Reduction Managers have the important responsibility of helping to monitor events in order to provide a safe social environment. These responsibilities may include: 1. Checking identification cards and guests list upon entry to the event. There should be a system for identifying attendees who are over the legal drinking age. 2. Responding to crisis situations, including seeking assistance from Campus Life staff, Campus Police, or emergency personnel. 3. Responding to any disruptions that take place at the event. Risk Reduction Managers may ask guests to leave the event if they become too intoxicated and behave inappropriately. 4. Assisting in making arrangements for the safety of those who appear to be impaired.
Risk Reduction Managers List*
First Name Last Name Cell Phone Number

You are required to have at least THREE (3) Risk Reduction Managers
Chapter Executive Board Member*
First Name Last Name Cell Phone Number
Risk Management for Saturday
How will alcohol be provided at the event?
- BYOB (All attendees will bring their own alcohol, including members, guests, alumni, etc.)
- Organizations may request to have PC Dining as the third party vendor that serves alcohol. PC Dining is licensed to serve or sell beers and wine at four (4) locations on campus have liquor licenses: Belk, Bailey Stadium, Harper, MSY. For PC Dining to serve or sell alcohol in any other campus location a temporary license must be purchased by PC Dining. The cost of securing the temporary license must be paid by the requesting organization. A copy of PC Dining’s certificate of insurance with one million dollars ($1,000,000) of general liability insurance is on file.
Note: No alcoholic beverages may be purchased through organization funds nor may the purchase of alcoholic beverages for members or guests be undertaken or coordinated by any member in the name of or on behalf of the organization. No organization may co-sponsor, co-finance or attend or participate in a function at which alcohol is purchased by any of the host organizations.
Please explain your Risk Management Plan.*
For example, how will you monitor that members and guests are only drinking the alcohol they brought to the event? How will you regulate the consumption of alcohol by those under the age of 21? How will you ensure the safety of your members and guests?
Please explain your Risk Management Plan.*
For example, will you be providing transportation to the venue? How will you "card" the members and guests present at the event? How will you regulate the consumption of alcohol by those under the age of 21? How will you ensure the safety of your members and guests?
Please upload copies of any contracts for this event.
Drop files here or
Accepted file types: pdf, csv, xls, doc, docx.
Note: No organization or individual may sign a contract on behalf of Presbyterian College.
Please upload a copy of the third party vendor’s liquor license and (if necessary) a temporary license to sell on the premises where the function is to be held.
Drop files here or
Accepted file types: pdf, csv, xls, doc, docx.
Please upload a copy of the third party vendor’s certificate of insurance.
Accepted file types: pdf, csv, xls, doc, docx.
Note: Any third party vendor must have a minimum of one million dollars ($1,000,000) of general liability insurance. The certificate of insurance should name as additional insured and certificate holder (at a minimum) the organization and the College.
Number of Expected Guests*
It is recommended that each member be allowed three (3) guests for an event. However, occupancy at any event shall not exceed fire code.
Please upload your Guest List.*
Accepted file types: pdf, csv, xls, doc, docx.
If the file is too large to upload, please convert to a PDF and try reloading before contacting Lisa McCoy (lymccoy@presby.edu) for more assistance.
How many Risk Reduction Managers will be present?*
Please enter a value between 3 and 10.
The recommended ratio for monitors to guests is one (1) monitor per fifteen (15) guests.
Risk Reduction Manager Expectations
Risk Reduction Managers must not consume alcoholic beverages six (6) hours prior to the event, during the event, and for one (1) hour after the conclusion of the event to ensure that policies are being enforced and situations or incidents addressed responsibly. All Risk Reduction Managers should be members of the host organization. If an event is co-sponsored between two (2) organizations, both organizations should have Risk Reduction Managers present to ensure the safety of all guests present. Risk Reduction Managers have the important responsibility of helping to monitor events in order to provide a safe social environment. These responsibilities may include: 1. Checking identification cards and guests list upon entry to the event. There should be a system for identifying attendees who are over the legal drinking age. 2. Responding to crisis situations, including seeking assistance from Campus Life staff, Campus Police, or emergency personnel. 3. Responding to any disruptions that take place at the event. Risk Reduction Managers may ask guests to leave the event if they become too intoxicated and behave inappropriately. 4. Assisting in making arrangements for the safety of those who appear to be impaired.
Risk Reduction Managers List*
First Name Last Name Cell Phone Number

You are required to have at least THREE (3) Risk Reduction Managers
Chapter Executive Board Member*
First Name Last Name Cell Phone Number

Please read the following before submitting the form.*
- On my honor, all of the information provided in this form is correct, and all of the people listed have agreed to act in the position as specified on this form. As sponsors of this event, the student organization agrees to take full responsibility for this event. The student organization president and advisor are aware and approve of the requested event. We have read and understand the Presbyterian College Student Organization policies and procedures outlined in the Garnet Book, and we agree to comply with all provisions of these policies and procedures. We agree to comply with all State, Federal, and Local Laws. We understand that failure to comply with these policies and procedures will result in disciplinary actions as outlined in the Presbyterian College Garnet Book.

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Clinton, South Carolina 29325
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