Forms, Policies, and Procedures

Reporting Forms

Policies and Procedures

PC Student of Concern Form

The Student of Concern form is for use by Presbyterian College community members seeking help or referring a student for assistance.

Please provide as much information as you can on the form below and, as much as possible, offer first-hand experiences and conversations related to the concern. Generally, referrals should be made by the person most closely related to the student of concern rather than through a third party.

While it is possible to make a referral anonymously, we encourage persons submitting the form to identify themselves. This will allow the PC Cares Team to ask follow-up questions, which can improve our response to the situation.

There is no blanket policy concerning disclosure of the identity of the person submitting the form. In general, the PC Cares Team will take reasonable steps to honor requests by a referral source for anonymity; however in some situations, it may not be possible to maintain the anonymity of the referral source, and in others, the student of concern may be able to deduce the identity of the referral source.

The information submitted in this form is reviewed during regular business hours, 8:30 am-5:00 pm Monday-Friday. If you encounter any situation where a member of our community is in danger or where there is an immediate threat of harm to self or others please contact Campus Police at (864) 833-8911 or call 911.

Bias Incident Report Form

Presbyterian College is committed to addressing incidents that impact our campus climate, especially those that are bias-related. Your assistance in bringing these incidents to our attention will enhance our ability to systematically identify and respond to such events. Please use this form to report a bias incident to the Campus Climate Support Team.

If this is an EMERGENCY and there is an immediate threat to yourself or others of the PC community, please call 911 or Campus Police at 864-833-8911. Do not use this form to report an actively occurring incident.

Bias incident reports will be reviewed no later than the next business day. Please note that this report may be filed anonymously but this will limit the college’s options of responding to this incident. If you have any questions about filing a bias incident report, please contact Dr. Joy Smith, Vice-President for Campus Life at 864-833-8275 or joy@presby.edu, Ms. Barbara Fayad, Vice-President of Human Resources and Title IX Coordinator at 864-938-3722 or bfayad@presby.edu, or Dr. Booker Ingram, Director of Diversity and Inclusion at 864-833-8447 or btingram@presby.edu.

Confidentiality Policy

Counseling Services maintains records as regulated by the State of South Carolina.  Maintenance of records is in accordance with professional, legal, and ethical guidelines.  For students ages 18 or older, only authorized Counseling Services staff have access to records, unless students consent to release information in writing.  Counseling records do not become part of the academic record, and even the fact that students have come to Counseling Services is not divulged to anyone without their consent and permission.   Students who wish their information to be shared with others outside of Counseling Services must complete a “Release of Information” form granting permission to release copies of records.

There are important exceptions to this policy.  Counseling Services staff are required to disclose the information if:

  • There is a danger of harm to the student/client or another person.
  • A current case of abuse or neglect of children and or elderly is suspected.
  • A judge has subpoenaed records.

Email Policy

Although Counseling Services staff regularly communicate via email, we also value the privacy of our students and clients.

Please consider the following information prior to sending an e-mail to Counseling staff:

E-mail is not an appropriate medium for individual questions regarding personal counseling.  It is most appropriate for requesting general information regarding services, resources, or other campus information.  Counseling Services staff does not respond to inquiries from students/clients regarding specific counseling issues.  Confidentiality is essential to the counseling process and cannot be assured with e-mail.  We cannot guarantee that the contents of an e-mail message will remain confidential.  While we will do our best to keep communications private, e-mail usage can be monitored and others may read the content of personal messages.

Staff access to e-mail is also limited to Counseling Services work hours.  There is no expectation that Counseling Services staff will check e-mail after hours.  Also, there is no way of knowing whether a specific staff member is unavailable due to illness, vacation, or other reasons. This means that a message may not be read immediately.

E-mail should never be used for urgent communication of any sort.

Tobacco Free Campus Policy

Presbyterian College is a tobacco-free and other smoking and vaping products-free college.

All use of tobacco and all smoking and vaping is prohibited in college buildings, in enclosed areas owned by the college, and on college property.

Substance Abuse Education

We seek to educate our students on its dangers and view its misuse as detrimental to both our students and the educational purposes of the college.

Alcohol misuse is a serious issue on college campuses. We also realize that alcohol use is ultimately a decision that will be made by your student. As such, we work to provide a campus atmosphere that develops individual responsibility and awareness of the danger of misuse. Administrators, faculty, counselors and concerned students provide strong support to all students on this issue, particularly those who make a moral or health decision to abstain.

Presbyterian College collaborates with a local agency, Gateway Counseling Center, to offer students who have problems with alcohol and/or other substances the opportunity for treatment. Depending on the student’s needs a variety of treatment options are available. One such option is a monthly alcohol education class, on campus, taught by a member of the Gateway staff. Other students may require more intensive therapy which is available at Gateway Counseling Center or an Addiction Center of their choice.

Make a Referral

If you think you know a student who needs help, please complete the Student of Concern Form. If you have an after-hours emergency, please call Campus Police at 864-833-8911, 911 or go to the Emergency Department of Laurens County Hospital.